Attending Meetings

What kind of meetings do we have?

We have general meetings (typically annually), and Committee meetings (at least three per year).

What’s the difference between general and committee meetings?

• All full member clubs are entitled to a vote at general Meetings.
• All Committee clubs are entitled to a vote at committee meetings

The Individual Caver Representative (ICR) can vote at both.

Matters having a wide-reaching impact on the CNCC and northern caving are decided at general meetings, including election of committee and officers. Matters relating to the day-to-day functionality and operation of the CNCC and northern caving are discussed at Committee meetings by the elected Committee and Officers.

Where can I find information about CNCC meetings?

All past and upcoming meetings are posted publically on our meetings page.

The agenda is usually posted six weeks ahead of the meeting but may be updated later. Other documents including reports are posted closer to the time of each meeting. Our secretary will make the relevant parties aware by email when these documents become available. Anyone attending a meeting is encouraged to have read all documents in advance.

Who can attend CNCC meetings?

In addition to voting representatives, all our meetings are open to attendance from any interested individuals who are keen to see how we work or to get involved, regardless of club affiliation.

Are meetings recorded?

Meetings are minuted, and these are posted publicly to the meetings page. Meetings may also be recorded to facilitating minute-taking, but recordings are not made public.

What are the expectations of attending representatives?

Voting representatives are expected to discuss agenda items ahead of meetings with those who they represent and decide how to vote or to establish their position with respect to any planned discussion topics. It is at the discretion of the representative how they achieve this. Clubs are welcome to send multiple people to meetings, but only one will deliver the vote.

What do members need to know about attending General Meetings?

All members should try to attend general meetings (our AGM usually in March). Each member has one vote, which may be delivered by a nominated representative. Club representatives must produce evidence at or ahead of the meeting to show they have authority to vote for their club.

What do Committee clubs need to know about attending Committee meetings?

All Committee members are expected to send a representative to Committee meetings. Each has one vote to be delivered by their representative. Evidence of representation is not required for Committee meetings as it is for general meetings.

Where can I find out more specifics about how this all works?

Please review our constitution or contact the Secretary.